Office of the World Health Organization (WHO) in Cambodia invites qualified Cambodian nationals to apply for a vacancy post indicated below.
Title: Assistant
Period: 15 September 2016-15 February 2017
Contract type: Temporary;*
Grade: G5
Duty Station: Phnom Penh
Duration: 05 months
Deadline for application: 22 July 2016
Description of duties

  • Screens incoming correspondence, document and reports and routes to the supervisor with full background material; ensures its distribution and follows up on deadlines;
  • Drafts correspondence on routine matters on own initiative or from brief instructions; takes notes at meeting as basis for minutes and assists in providing interpretation as and when required;
  • Sets up schedules of appointments for supervisor and visitors; places and screens telephone call and answer queries with discretion.*Make travel arrangement for the team, including transport/security clearances, and preparation of briefing folders for duty travel;
  • Open/ organize and maintains project files with an appropriate*system for follow up on responses and deadlines;
  • Undertake searches, compiles and maintains information relevant to Health System Development (HSD) team;
  • Assist in monitoring of project implementation;
  • Initiates administrative actions related to programme issues, finance, procurement and supplies, staff, travel, project agreements and*follows up as needed, including using the Global Management*System;
  • Translates non-technical documents from Khmer -English and vice versa as needed;
  • Maintains and updates expenditure records, prepares local purchase orders for supplies and equipment; prepare report as and required. Maintains an appropriate follow-up system;
  • Provide administrative support to organize workshops, meetings and training course, including preparations of related folders;
  • Provide administrative support to visiting staff and consultants as and when required;
  • Perform related duties as required.

Qualifications required
Essential: Equivalent to completion of secondary education with secretarial/administrative training.
Desirable:* Degree or Diploma in Business Administrative of relevant field
Experience and skills:
Essential: At least five years’ experience in secretarial/administrative posts, preferably including experience in WHO or in another international organization.
Desirable:* At least three years’ experience as Finance and Administrative manager or senior administrative assistant with finance experience;*previous work experience in the UN is advantage.
Interested applicants are strongly encouraged to create a profile in WHO’s e_Recruitment website at: www.who.int/employment. Please bring the printed Personal History Form completed online and CV to WHO Representative Office located at 1st Floor. No. 61-64, Preah Norodom Blvd., Khan Chamkamorn, Phnom Penh before the deadline or via e-mail: wpkhmpostmaster@who.int. Smoking is not allowed in WHO Premises.* For queries, please call 023 216610.
Only candidates under serious consideration will be contacted for test and/or interview.
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